University departments are required to deposit all checks and cash on the same day that they are received, in order to maintain good financial management and internal control (Deposit of Checks, Cash and Credit Card Receipts Policy).
The Colonial Central Processing Unit is responsible for receiving departmental check deposits for the University. This unit also provides training and support to departments that are set up on remote deposit check scanners.
The Colonial Central Processing Unit is located at:
Departmental check deposits are only accepted during these hours of operation:
Monday – Thursday: 9:00am – 4:30pm
Friday: 9:00am – 4:30pm
Check deposits may be inserted into our drop-box using a Departmental Deposit envelope. These envelopes can be found below the drop-box. Your deposit will be processed within one business day. Cash deposits must be deposited at the PNC Bank Branch at 1919 Pennsylvania Ave. For more details, please review the cash deposit instructions.
If you deliver your deposit prior to 2:30pm, your journal must reflect today’s date in the Effective Date field. If you deliver your deposit after 2:30pm, your journal must reflect the following business day’s date. Please include a copy of your journal entry with your deposit.
Please note, in an effort to eliminate cash handling by university personnel, departments which are still accepting and depositing cash will be required to discuss alternative payment/deposit methods going forward.
Need help with your deposit?
Please contact the Processing Unit, or refer to our helpful step-by-step guides:
If you are interested in setting up a remote deposit scanner in your department due to the high volume of checks received, please contact Linda Brown at firstname.lastname@example.org.